The Event mechanism in HyHyve allows you to connect multiple spaces and make them accessible through a single link. Participants can select the space they want to join at the beginning or be automatically assigned to an available space. Additionally, participants can seamlessly switch between spaces via the right sidebar. This feature is ideal for managing large events, splitting users into different language groups, or optimizing user flow through automatic assignments.

Key Features of the Event Mechanism

• Connected Spaces: Imagine a connected space as a building with multiple floors, each representing a space. Participants can navigate between these floors as needed.
• Custom Links: Generate unique links to direct specific user groups to predefined spaces (e.g., German-speaking participants to the German space, English-speaking participants to the English space). Despite the initial assignment, users can switch between spaces if necessary.
• Load Balancing: Automatically distribute participants across available spaces to manage capacity efficiently.

Steps to Set Up an Event

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1. Navigate to Team/Organization Settings

• Log in to your HyHyve account and go to the settings of the team or organization where you want to connect spaces.
• Ensure you have more than one active (non-archived) space.

2. Create an Event

• Click the "Create Event" button at the top of the page.

3. Select Spaces to Connect

• Choose the spaces you want to include in the event. Only active spaces will be displayed for selection.

4. Choose a Load Balancing Mechanism

• Normal: Participants are prompted to select a space from the available options.
• Auto-Scale: Participants are automatically assigned to the next available space with capacity. This option is ideal for events where the number of participants is unpredictable.

5. Save Your Event